Stocktake app for warehouses, stores, and teams
A stocktake is more than entering numbers. Teams need zone owners, backup contacts, target finish times, one-row-per-location imports, barcode scans, offline exception routes, final sync proof, and variance exports.
Plan formal stocktakes on iOS, Android, or web across warehouses, stores, rooms, or multiple counters with named ownership, import proof, offline sync checkpoints, and closeout evidence.
Reconcile offline shift handoff Compare queued rows with synced rows before an incoming counter accepts work.
Stocktake workflow
Mobile Inventory helps teams move from prepared product and location lists to owned phone-based counting and clean export files.
- Assign each count zone an owner, backup contact, counters, and target finish time
- Import clean unique Location name rows first
- Approve location-import proof and spot-check one scan before product rows
- Import products with SKU or Barcode
- Scan item and location together
- Sync each zone before shift change and signoff
- Export stocktake results
Location import handoff
Use the handoff before the stocktake opens so every shelf, bin, room, or vehicle exists in the app, has a scannable label, and has owner proof when import or sync evidence fails.
- Unique Location name for each count place
- Location code that matches the printed or posted label
- Zone owner, backup contact, target finish time, and escalation contact beside each count place
- Label status and setup verification recorded before counters leave
- Owner, observations, import result, and fix note for rejected or renamed places
- Zone spot-check passed after locations load and before products are counted
Zone owner handoff
Before counters start, give each owner a compact handoff that proves the zone is ready, names backup and escalation paths, and defines failed-upload closeout.
- Zone owner, backup contact, and escalation contact
- Counters assigned, target finish time, and shift-change checkpoint
- App login, device status, offline rule, and failed-sync route
- Import result and spot-check proof for each location label
- Final sync or upload confirmation before zone signoff
Why it is different from a template
Templates are best for simple counts. The app is best when the count has many items, multiple people, barcodes, ownership handoffs, or offline constraints.
- Less typing at the shelf
- Named accountability by zone
- Cleaner exports and sync proof
- Better handoff between counters and supervisors
Workflow
| Step | Action | Details |
|---|---|---|
| Step1 | ActionPrepare the stocktake | DetailsClean product and location data, assign zone owners and backups, set target finish times, and name escalation contacts before the count window. |
| Step2 | ActionImport locations and products | DetailsMap Location name first, verify the Locations list, label status, spot-check proof, and zone-owner handoff, then load products with SKU or Barcode and Book quantity. |
| Step3 | ActionCount and sync by zone | DetailsScan items in each location, enter physical quantities, sync before shift changes, and log offline or failed-upload exceptions with an owner. |
| Step4 | ActionExport and close out | DetailsConfirm zone-owner signoff, final upload proof, rejected or renamed location fixes, and variance exports before normal movement restarts. |
Stock count glossary
A stock keeping unit: the internal item code used to identify one product or variant.
A scannable code such as UPC, EAN, or GTIN that should point to one item or package.
The difference between expected quantity and counted quantity after a stock count.
A recurring count of selected items, locations, or categories instead of the whole inventory.
A count where counters do not see the expected quantity while entering the physical quantity.
The point when stock movements are paused or controlled so the count matches system data.
Download tools
FAQ
What is the difference between stocktake and stock count?
They are often used interchangeably. Stocktake is commonly used for a formal physical count, while stock count can also describe smaller checks.
Can a stocktake app work offline?
Offline support is important for warehouses and back rooms where connectivity is unreliable.
When should photo counting be used during a stocktake?
Use it for clear piles or trays with one main object type while online. Review the points before saving and split dense scenes into smaller photos.
Can I start with a template first?
Yes. Generate the Location import CSV first for storage places, verify label status and import result, then create the product CSV, check barcodes, and import both into Mobile Inventory when you are ready to scan.
What belongs in the zone-owner handoff?
Include the zone owner, backup contact, counters, target finish time, escalation contact, device or login status, location-import result, spot-check result, failed-sync route, and final sync or upload confirmation.