Stock count app with barcode scanning
When a spreadsheet becomes slow, use Mobile Inventory to scan barcodes, count offline, and export a clean result.
This page is for teams that already have a stock list and need to count faster than paper or manual Excel entry.
Where the app helps
A phone-based count reduces manual entry and keeps the counter focused on the shelf instead of the spreadsheet.
- Scan item barcodes with a phone
- Work without a stable connection
- Assign work to multiple counters
- Export results to Excel or CSV
Prepare the list first
The best app workflow starts with a clean product list. Use the template generator and barcode readiness checker before the count begins.
- Check for duplicate barcodes
- Confirm locations and bins
- Keep SKU and barcode columns stable
Export after the count
After counters submit quantities, export the count results and variance report for review.
- Counted quantity
- Expected quantity
- Variance
- Notes and reason codes
Workflow
| Step | Action | Details |
|---|---|---|
| 1 | Import your item list | Start from the CSV template or an existing product export. |
| 2 | Scan and count | Scan item barcodes and enter quantities from the shelf. |
| 3 | Review variances | Recount only rows that need attention. |
| 4 | Export results | Download Excel or CSV for reconciliation. |
Stock count glossary
A stock keeping unit: the internal item code used to identify one product or variant.
A scannable code such as UPC, EAN, or GTIN that should point to one item or package.
The difference between expected quantity and counted quantity after a stock count.
A recurring count of selected items, locations, or categories instead of the whole inventory.
A count where counters do not see the expected quantity while entering the physical quantity.
The point when stock movements are paused or controlled so the count matches system data.
Download tools
FAQ
Can I count without internet?
Mobile Inventory is designed for stock count work where warehouses, stores, and back rooms may have poor connectivity.
Do I need a separate barcode scanner?
No. You can use a phone camera for many barcode workflows.
Can several people count at the same time?
Yes. Team counting is one of the reasons to move beyond a single spreadsheet.